Satisfactory Academic Progress

The SLCC Office of Financial Aid & Scholarships is required to have a policy that defines how a student must progress toward their degree in order to remain eligible for financial aid. It must apply to all periods of enrollment whether or not you received aid during those periods. The policy applies to undergraduate, concurrent and transfer coursework. In addition, the policy must address your: qualitative progress, quantitative progress, maximum time frame and reasonable progression towards completion of a degree.

Qualitative progress is used to measure the quality of your academic work. This is determined using your Cumulative Grade Point Average (CGPA). You must maintain a CGPA of 2.0 or higher. A 2.0 is equivalent to a “C” grade.

Quantitative progress measures the rate at which you progress toward your degree. It is also known as completion rate. It is the percentage of earned hours compared to attempted hours. To calculate this percentage you divide your cumulative earned hours by your cumulative attempted hours. You must complete at least 70% of your cumulative attempted hours to meet this standard.

For example, if you take 10 credit hours, you must complete 7 of those hours to achieve a 70% completion rate. “E”, “W” and “I”, grades are not considered earned hours and will lower your completion rate. Repeating classes may lower your completion rate because a class can only be counted as earned one time but is counted as attempted each time taken. Transfer hours are included as both attempted and earned hours.

The progress standards are reviewed at the end of each semester. The standards are measured based on your cumulative history at SLCC.

Progress can only be checked after all your grades are posted. If an instructor fails to post your grade, progress cannot be determined and aid will not be disbursed for future terms until the missing grade is posted.

If you fall below the 2.0 CGPA or the 70% completion rate, you will be placed on warning for the next term you attend. During the warning term you remain eligible to receive aid. At the end of the term, you must have a 2.0 CGPA and a 70% cumulative completion rate to remain eligible for future aid.

An appeal process is available if you experienced circumstances beyond your control that prevented you from meeting progress standards. Appeals are reviewed to determine if the documented circumstances warrant an extension of aid during a probation period.

Your appeal and supporting documentation must be submitted by the following deadlines in order to be considered:

  • Fall Semester: November 16
  • Spring Semester: April 1
  • Summer Semester: July 20

Maximum time frame is 150% of the credit hours required to graduate in your major. You are expected to complete your degree within the maximum time frame. When evaluating maximum time frame, we consider your full academic record at SLCC, including transfer hours, regardless of whether you received financial aid during those terms.

As you near the limit, you may be asked to contact Academic Advising to get an audit showing what classes you still need to graduate. The audit will be used, by the Office of Financial Aid & Scholarships, to evaluate your maximum time frame and determine if you can complete your degree within the limit.

If it is determined you can’t graduate within the maximum time frame, you are no longer eligible for aid. However, an Appeal to Extend Maximum Time Frame is available. You may use this appeal as an opportunity to explain unavoidable circumstances that led to non-completion or poor grades during your attendance at SLCC. This information is returned to the Office of Financial Aid & Scholarships and appeals are reviewed to determine if additional hours will be granted.

If you drop classes each semester, after receiving aid, it may be determined you are not progressing at a reasonable rate towards graduation. Reasonable progression toward your degree is shown by completing the courses for which you register. This is determined by financial aid administrators.

If you repeat a class previously taken at SLCC, the lower grade will automatically be removed from the GPA calculation. This may improve your CGPA, however it will lower your completion rate. If you repeat too many courses, you may negatively impact your maximum time frame.

You may repeat a course until a valid grade is received. Valid grades include “D-“ and above as well as “P” grades. Once a valid grade has been received, you may retake the course one additional time. Any subsequent retakes cannot be counted toward financial aid hours and the tuition must be paid by you.

Contact us for more information

The Office of Financial Aid & Scholarships is ready to answer your questions. Please visit our office or call us at 801- 957-4410.